Haisla Nation Council has an immediate opening for: 

Job Title:             Administrative Assistant - Education

Department:       Education

Reports to:          Director of Education

Date:                    July 17, 2024

Job Overview/Purpose

The purpose of the Administration Support (AS) position is to act as support to the Education Director; providing administration and operations support to ensure the smooth operation of the department by completing task as assigned. This could involve the cross training of different positions within the Education department such as Receptionist, COL, and Records Management. The AS will work and manage task in a friendly and competent manner providing on time delivery of tasks within their scope of assignment to maintain efficiency and effectiveness concerning the day-to-day office and operations management.

Job Duties

• Providing receptionist, Community Liaison, Records Management coverage as well as secretarial and administrative assistance to the Education Director

• Assist with maintaining the Attendance Register and Leave Forms, ith assistance from Human Resources

• Providing efficient administrative support for outgoing correspondence, delivery, receipt recording and distribution

• Assist with arranging the pick-up and delivery of office supplies

• Keeping track of departmental travel and report when required ‘Who is Travelling”

• Arranging, as needed, the travel and accommodations for departments

• Assisting with organizing of staff meetings and special events

• Performing special assignments, as required

• Providing special administrative and/or clerical support as required

• Assisting visitors through knowledge of community resources and locating resources

• Using existing HNC communications networks in order to provide information on enquiries

• Communicating with clients, visitors and community members in either English

• Assisting with the completing of forms and documentation for HNC programs and services as requested

• Ensuring all office equipment is in good working order and arranging for maintenance and repairs as required

• Assist with maintaining adequate supply of office materials, ordering supplies, arranging deliveries

• Assist with keeping general area clean and tidy.

Education Requirements Qualifications

• Three (3) years of experience in Reception, Records Management, administration, and clerical work

• Experience working with Directors, and Councils, Aboriginal associations, Federal and/or Provincial government agencies

• Experience working in a business, social policy or a related field in Canada’s First Nations

• Experience supporting Council for municipal organizations

• The position requires a Secondary School Certificate, or equivalent

• A Post-Secondary Administration Certificate or Diploma is an asset

• A combination of relevant education and/or experience may also be deemed acceptable.

Closing Date:  will remain open until position is filled.

While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.